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Iowa State University Grants Finance Specialist in Ames, Iowa

Position Information:

Position Title:Grants Finance Specialist

Job Group:Professional & Scientific

Required Minimum Quals:Bachelor’s degree and 2 years of related experience

Preferred Qualifications:- Bachelors or Masters degree in Business or related field of study- Experience with post-award grant management- Demonstrated customer service experience- Experience that demonstrates proficiency with Microsoft Excel

Job Description:

The Grants Finance Specialist provides value added support to customers as part of a Finance Service Team (FST). The Specialist will work closely with researchers, grant coordinators, central offices, and other Specialists to deliver superior customer service.

As the primary individual responsible for the financial management of grants (including subawards), the Specialist will support researchers and grant coordinators by proactively monitoring financial statements. They will recommend corrective action as needed and be proactive in ensuring that costs are charged to correct Worktags. The primary duties of this position include monitoring all financial activities and financial reporting specific to grants. Works with Finance Specialists on journal entries. Works with central offices such as SPA on managing the grant award processing and award close-out process. Monitors costing allocations and payroll accounting adjustments for grant-based individuals. Provides support for procurement services on grant-related purchases. Resolves complex financial compliance and costing issues for grants.

Example of Duties• Supports pre and/or post-award administration for a department, college or program.• Reviews budgets and proposal language, budget variables, calculations, and signature authorizations to ensure completeness and acceptability.• Resolves problems with proposals, contracts, and budgets.• Assists researchers by finding and presenting grant opportunities.• Establishes and monitors accounts, re-budget funds, makes changes to expenditures.• Prepares and reviews initial draft proposals, budgets, and subcontracts.• Provides guidance to faculty and research staff on proposals and budgets.• Reviews sponsored program awards and communicates terms and conditions to participants.• Consults with sponsors, researchers, and staff to determine expense allowability, cost-sharing requirements, financial reports, and guidance.• Verifies and audits compliance, budget, and reporting.

Appointment Type:Regular

Number of Months Employed Per Year:12 Month Work Period

Time Type:Full time

Pay Rate Type:Salary

Pay Grade:PS808

Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter

If you have questions regarding this application process, please email or call 515-294-4800 or Toll Free: 1-877-477-7485.

Original Posting Date:November 20, 2020

Posting Close Date:December 4, 2020

Job Requisition Number:R3661

Iowa State University is classified as a Carnegie Foundation Doctoral/Research University-Extensive, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 30,000 students are enrolled and are served by over 6,200 faculty and staff.

Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University’s Principles of Community.

All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.

Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email

If you have questions about the application process please email or call 515-294-4800 or Toll-Free at 1-877-477-7485. Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email or call (515) 294-4800 or Toll-Free: (877) 477-7485. TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942.

General ISU compensation information can be found here: