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Edwards Lifesciences Executive Assistant in Irvine, California

Key Responsibilities:

  • Schedule and calendar management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests

  • Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management

  • Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management

  • Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction

  • Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule

  • Plan and execute meetings and events with some supervision

  • Other incidental duties

Minimum Requirements:

  • H.S. Diploma (or equivalent) with at least 6 years of experience working in an Senior Administrative/Executive Assistant role supporting Senior Leaders/C-Level Executives

Preferred Qualifications :

  • BA/BS degree

  • Experience working within the life sciences/medical technology industry or another highly regulated industry

  • Data management and familiarity with digital tools (cloud, AMS, etc)

Additional Talents and General Expectations:

  • Proven track record of high level, complex executive administration work experience in a dynamic and fast-paced environment

  • Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint Experience and ability to manage complex domestic and international travel arrangements

  • Ability to interface, communicate, and collaborate effectively with all levels of staff and executives internally & externally, both as part of a team and independently

  • Must be able to work independently, produce work-product of the highest quality and accuracy, and take ownership for all assigned responsibilities

  • Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment

  • Proven time management skills with ability to prioritize and handle multiple tasks and work in a fast-paced environment and remain cool under pressure when faced with changing priorities

  • Strong integrity, demonstrated ethical behavior, ability to maintain confidentiality and work with confidential information, and the ability to exercise appropriate discretion with sensitive issues

  • Proven track record of developing effective partnerships and collaboration across multiple groups and interests

  • Ability to quickly learn new technologies

  • Works autonomously within established procedures and practices

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

Edwards Lifesciences is the global leader in patient-focused medical innovations for structural heart disease, as well as critical care and surgical monitoring. Driven by a passion to help patients, the company collaborates with the world's leading clinicians and researchers to address unmet healthcare needs, working to improve patient outcomes and enhance lives. Headquartered in Irvine, California, Edwards Lifesciences has extensive operations in North America, Europe, Japan, Latin America and Asia and currently employs over 15,000 individuals worldwide.

For us, helping patients is not a slogan - it's our life's work. From developing devices that replace or repair a diseased heart valve to creating new technologies that monitor vital signs in the critical care setting, we focus on helping patients regain and improve the quality of their life.