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Aerotek Project Manager / Space Occupancy Planner in Memphis, Tennessee

Job Description:

Our client is a leader in office space planning, design and installation. They are currently looking to make an addition to their Project Management team. Right now, this is a team of 10 that supports sales, installation, warehouse, vendors and clients. Will primarily support a large medical device company located in Memphis, TN.

The right candidate will be responsible for planning and coordinating orders and projects for the top grossing sales rep. This will be from inception of project to final close-out and invoicing, to ensure that the objectives of the project. Assists sales in meeting project margin goals and focuses planning on providing the installation team with the information needed to perform their best in the field.

Account Management:

  • Constant communication with customers and internal team throughout entire project, via email, fax and phone.

  • Order processing, status updates, documentation and installation scheduling.

Project Management:

  • Reviews project scope and manages as changes occur.

  • Develops a schedule and logistics plan based on overall project parameters, project schedule and scope, and customer’s goals.

  • Provides technical consultation to customer and customer’s team on electrical/data, product application, receiving and installation logistics.

  • Coordinates installation with all third party firms (contractor, cabling vendor, electrician, plumbers, movers, etc.).

Project Administration:

  • Maintains accurate and detailed record keeping/project documentation, including records placed in CORE and central network drive.

  • Prepares labor quote using the scope, specification and drawings provided by design.

  • Assigns PO breaks and prepares proposals for ordering.

  • Submits purchase orders to vendors for order processing.

  • Reviews acknowledgement information inputted into CORE by the centralized Acknowledgement Specialist for flagged discrepancies; Reviews ship dates for adherence to original requirements.

  • Communicates any necessary changes to the manufacturer’s customer service representative by email and makes necessary changes to company purchase orders in CORE.

  • Creates, proposes to client and processes change order documents to reflect associated cost changes to project.

  • Creates work orders, requests install drawings and distributes work order to scheduling in a timely manner to be scheduled.

  • Produces reports for status meetings and provides other project reports to project team.

  • Confirms project completion and sends invoice to client.

Additional Skills & Qualifications:

  • Ideal candidate will have 6 years of recent work experience in a project management role.

  • Experience with client interaction, proposals, construction meetings, and AutoCAD drafting experience.

  • Must have work experience with PO's and communicating with vendors constantly through a project/process.

  • Preferred experience with construction, building products, blueprints, facilities management.

Experience Level:

Intermediate Level

About Aerotek:

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing® Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.