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CBRE Real Estate Services Assistant in Mississauga, Ontario

Real Estate Services Assistant

Job ID

30341

Posted

14-Sep-2021

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Administrative

Location(s)

Mississauga - Ontario - Canada

RESPONSIBILITIES

Under direct supervision, provides general administrative support for assigned staff. Assists with tenant and vendor customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Performs a variety of administrative and clerical tasks for assigned staff including but not limited to phone support, distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines. Assist with preparations of monthly and quarterly management reports.

Tracks and files contracts and insurance certificates. Maintains follow-up system for expirations

Schedules and coordinates meetings/special events as requested.

Performs other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) and a minimum of two years of related experience and/or training.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

FINANCIAL KNOWLEDGE

Requires basic knowledge of financial terms and principles.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and ABILITIES

Basic skills with Microsoft Office Suite

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

SAFETY

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

  1. Complete all required and assigned HSE training at a satisfactory level,

  2. Follow all activity policies and procedures, including all HSE-related requirements at all times,

  3. Participate in all HSE-related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

  4. Report any conditions which you feel could result in an accident or injury and / or stop work if required.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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