Robert Half International Sales Assistant in Omaha, Nebraska
We are working with a very reputable HVAC company here in Omaha. They are looking for someone with tenure in their last few position and ready to make an impact in their key aspects of the company. Please apply if you see yourself as a fit or call Shane Bennett at 402-397-8107.
Welcome visitors, answer questions, refer inquiries, greet, escort and announce for meetings.
Answering and manage main switch board incoming calls, direct calls to appropriate associates or voice mail boxes, answer questions professionally and confidentially.
Open incoming mail, sort, pull job files as needed, scan to Center desk as needed, distribute as needed.
Prepare outgoing mail, fold as needed, stuff envelopes, seal envelopes, apply postage and deliver to outside mailbox and occasionally to post office
AP invoices received via Email, pull job file, scan to Center desk as needed, distribute as needed.
Order and maintain adequate office supplies, including envelopes, printer cartridges, cleaning supplies, paper, coffee, coffee machine supplies, water dispenser bottles, and all other needed office supplies.
Order food and set up for company meetings.
Contact person for building utilities needing repairs or maintenance.
.Admin/Sales Assistant Responsibilities:
Receive job file information from salesmen, review and audit for needed information and documentation, work with sales to provide correct information and documentation.
Assist with the implementation and maintenance of main CRM software
Maintain Access data base and data entry of sales information as directed and needed by management
Create the hard file folder, labels and documents, for hard copy recordkeeping.
Data entry of job information into Access, Timberline, and Center desk.
Review Jobs for sales tax association and request necessary forms as needed.
Assist and or provide document(s) copies and or information for sales and admin staff as needed
Pull hard copy job files and distribute to accounting and sales personnel as needed for AP AR processing
Maintain employee phone and contact information for all offices, distribute revised contact information as needed.
Prepare and audit monthly Access reports for management
Create Access reports as needed for management review or sales information etc.
Collect all on going documentation pertaining to all job cost, service and Parts sales, billing, payables, miscellaneous information, for scanning and filing into Center desk and file in corresponding hard copy paper files.
Re-file all hard files pulled by Sales and Admin staff.
Annually purge all outdated hard copy files and move current files to accommodate the new year.
Create and maintain Rep files as needed
Excellent computer skills, good knowledge of excel, word, outlook, access
Excellent CRM knowledge
Excellent communication skills
Excellent customer service skills
Excellent common sense skills
Robert Half Finance & Accounting matches skilled professionals with remote or on-site jobs in accounting, bookkeeping, finance, audit, taxation and more on a full-time basis. Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.
When you work with us, you’re working with the best. Robert Half has been recognized as one of FORTUNE’s “Most Admired Companies” every year since 1998 and was No. 1 on Forbes’ annual ranking of America’s Best Professional Recruiting Firms.
Questions? Call your local office at 1.888.490.5461. All applicants applying for U.S. job openings must be legally authorized to work in the United States.