Interior, Bureau of Indian Affairs STAFF SUPPORT ASSISTANT in Pine Ridge, South Dakota
Summary This position is located with the Bureau of Indian Affairs, Superintendent - Pine Ridge Agency, Office of the Superintendent, in Pine Ridge, South Dakota. NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. Responsibilities Resolves problems associated with the administration and clerical support services of the office; and provides assistance to all agency clerical and administrative support staff. Receives and screens inquiries by telephone or personal visitors and directs to the Superintendent those contacts needing his/her attention or action. Resolves and/or answers routine inquiries of the program and/or operations. Makes arrangements for conferences, including space, people, time, etc.; and prepare/process travel arrangements. Prepares a variety of reports, forms, and correspondence in final form from rough draft, written and/or oral instructions; and reviews outgoing correspondence to insure adherence to procedure and grammatical accuracy. Serves as the lead clerical support contact and as agency head timekeeper providing technical advice and assistance regarding timekeeping, correspondence, procurement, travel, cuff accounts, files and records management systems. Serve as the Alternate Privacy Act/FOIA Coordinator for the Agency. Maintains calendar and schedules appointments for the Superintendent. Responsible for maintaining an accurate and current cuff account of the assigned budget for the Superintendent. Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for One-Grade Interval Clerical and Administrative Support Positions, GS-0303). GS-7: 1 year of specialized experience equivalent to the GS-6 grade level in the Federal service which involved providing program and administrative support such as preparing and reviewing correspondence and reports; processing time and attendance records; maintaining office filing systems; assisting with budget activities; arranging for conferences, meetings, and training sessions; scheduling meetings and making travel arrangements and processing vouchers; answering telephone calls and greeting visitors; serving as a mail clerk; and ensuring that all requests for action or information are acted upon and due dates are met. EDUCATION: Does not apply at this grade level. GS-6: 1 year of specialized experience equivalent to the GS-5 grade level in the Federal service which involved providing program and administrative support such as answering telephone calls and greeting visitors; serving as a mail clerk; processing time and attendance records; preparing correspondence; maintaining office filing systems; making travel arrangements; ensuring that all requests for action or information are acted upon and due dates are met; and assisting with budget activities. EDUCATION: Does not apply at this grade level. GS-5: One (1) year of specialized experience equivalent to the GS-4 grade level in the Federal service which involved clerical work such as preparing correspondence, maintenance of logs and clearing and categorizing files or documents to aid in delivery of documents or files to the appropriate file format; in addition to work involving word processing; assisting with making travel arrangements; assisting with budget activities; processing time and attendance records; and maintaining office filing systems. OR EDUCATION: 4 years of successfully completed education above the high school level in any field at an accredited business, secretarial or technical school, junior college, college or university. (One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.). SPECIALIZED EXPERIENCE: Experience which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and is typically in or related to the position to be filled. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1). See 2021 Salary Tables here and select the duty station from the Pine Ridge, South Dakota to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the "rest of U.S." chart. The full performance level of this position is GS-7. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. TELEWORK: Indian Affairs has determined that the duties of the position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp . Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/. Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.