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Merck Document Specialist in West Point, Pennsylvania

Job Description

The Document Specialist is responsible for executing assigned tasks associated with managing data and records generated across the Preclinical Development network in the course of drug development. The large volume of data generated and existing in various forms needs to be properly organized and placed in designated, secured Merck repositories for immediate and future referencing. These processes are managed by appropriate best practices, guidances, department and corporate policies and SOPs and completed using existing indexing and retrieval systems. This position follows current expectations under direct area supervision to ensure compliance and timely secure transfer. By doing so, completely and accurately, data and records are readily available to determine the status and location of original data/documents/records/samples and other information in digital form derived from the conduct of laboratory and nonlaboratory-related activities within our organization or at contract laboratories.

Primary activities include, but are not limited to:

  • Supports routine document management operations, including but not limited to indexing, filing, retrieval, and electronic archival of study and submission materials as needed utilizing demonstrated technical competencies and knowledge within the functional group.

  • Supports Scientific staff and greater research lab Records Center and activities.

  • Demonstrates clear knowledge and understanding of the fundamentals of research lab Records Retention and appropriate Good Laboratory Practice (GLP) practices. Conducts work in accordance with applicable and established Department, Corporate and Standard Operating Procedures, and safety guidelines and procedures. May assist with the preparation of relevant best practice, SOPs or other policies.

  • Supports customers with document management and provision of study and submission information as needed. Identifies opportunities to improve and refine relevant processes as appropriate.

  • Collaborates effectively within a small work group usually local to functional group or department; contributes towards meeting individual and work group goals, as well as managing departmental deliverables and timelines.

  • Participates in recommended educational and training opportunities to further develop technical competence and professional development.


  • Teamwork & Collaboration: Is able to work in partnership with others to accomplish goals; is developing leadership skills.

  • Problem Solving & Innovation: Effectively solves basic problems with appropriate and efficient solutions; gathers data and with guidance responds to new, complex or problematic situations.

  • Project Management: Effectively organizes work efforts and prioritization of tasks; effectively utilizes resources optimally and deliver work products within established and appropriate deadlines.

  • Strategic Thinking: Follows advice to identify opportunities that add value to the work and to the business.

  • Communication Skills: Demonstrates effective oral and written communication skills commensurate with need to team up outside the functional group and department.

  • Data Analysis & Communication: Effectively analyzes and interprets data/information in an objective, thoughtful and efficient manner; applies results to decision making and communicates analyses in terms that can be understood by stakeholders.

  • Knowledge of Field: Demonstrates effective technical knowledge related to functional group. With guidance, is able to apply knowledge of field to make decisions.

  • Knowledge of Pharmaceutical Discovery, Development and Lifecycle Management: Applies knowledge of current and relevant trends to optimize the support of drug discovery, development and lifecycle management processes across key functional groups.

  • Upon completion of training and consistent with guidance, conduct routine tasks using appropriate computerized systems as assigned. Able to perform standard functions in MS Office products including Word, Excel, and Outlook, and has general knowledge of MS Teams and communications tools.

Education :

  • Associate degree or Bachelor’s degree (preferred) with experience in document management, records control or similar discipline.

We are a research-driven biopharmaceutical company. Our mission is built on the simple premise that if we “follow the science” that great medicines can make a significant impact to our world. We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

Who we are …

We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

What we look for …

In a world of rapid innovation, we seek brave Inventors who want to make an Impact in all aspects of our business, enabling breakthroughs that will affect generations to come. We encourage you to bring your disruptive thinking, collaborative spirit and diverse perspective to our organization. Together we will continue Inventing For Life, Impacting Lives while Inspiring Your Career Growth .





In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

US and Puerto Rico Residents Only:

If you need an accommodation for the application process please email us at

For more information about personal rights under Equal Employment Opportunity, visit:

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We are an equal opportunity employer, Minority/Female/Disability/Veteran – proudly embracing diversity in all of its manifestations.

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:



No relocation

VISA Sponsorship:


Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Not Specified


1st - Day

Valid Driving License:

Hazardous Material(s):

Number of Openings:


Requisition ID: R102429